Add Exam Authorizations

Clients create authorizations and assign them to proctor accounts to allow the proctors to unlock exams. Authorizations may be assigned to a single exam, a group of exams, or all exams for the client. Authorizations may be added upon creating a new proctor account, or after a proctor account has been created. The proctor account must be created first, and then an authorization is added to the proctor account. Finally, exams are assigned to the authorization. A proctor account may be assigned as many authorizations as needed.

Add new exam authorization

1. Users may access the proctor authorizations page in several ways:

Upon saving a new proctor account, the proctor authorizations page is displayed. Search for the desired proctor account. See Search Proctor Accounts. View the desired proctor. See View Proctor Account.

2. Click the Add link on the Exam authorizations page.

   

The Add authorization page is displayed where you can name the new authorization, specify start and end dates, and assign exams or exam groups to the new authorization.

Name the authorization

1. Enter a Description for the new authorization. The authorizations should be a meaningful name, such as the types of exams the proctor is being authorized to unlock.

Note	The Authorization Description must adhere to the following characteristics: Minimum of 1 character Maximum of 50 characters May contain spaces May contain special characters (&, *, %, etc.) Authorization Descriptions may be duplicated

Set authorization start and end dates

The start and end dates allow you to specify the calendar dates in which a proctor may unlock an exam. For instance, a proctor may be proctoring an Anywhere Proctored event on July 30.

1. Click the Calendar button to set the Starts on and Ends on dates.

   

2. Use the Month forward and backward buttons to locate the desired start date. Click the desired date on the calendar.

If you do not set a start and end date for the authorization, it is always available.

Note

Keep in mind the dates are set according to the time zone your computer is set to when you set the dates. When you select a date, the start time for that date is 12:00 a.m. unless you select the same date for both the Starts on and Ends on fields. When both the Starts on and Ends on dates are the same, the system adjusts the ends on time to 11:59 p.m. so you will have a full day for the authorization. If you want the authorization to be available only July 30, you would select July 30 for both the Starts on and Ends on dates. Since the dates are set according to your computer date and time, you must account for time zones other than your current time zone. Taking the example above, if you set the authorization Starts on to July 30 and the Ends on to July 30 and you are in CST, the authorization will be available for the entire day of July 30 in CST. If the proctor will be administering the exam in the United Kingdom, there is a 7 hour time difference. The exam will not be available for the entire day in the UK where the exam is being delivered. To account for exam delivery in multiple time zones, it is best to choose the day before the desired event for the Starts on date and the day after the event for the Ends on date. In this example, you would set the Starts on date to July 29 and the Ends on date to July 31.

Assign exams to authorizations

Assign all exams to authorizations

1. Select the All exams option.

All of the client's Anywhere Proctored exams will be assigned to the authorization.

Assign individual exams to authorizations

1. Select the Specific exams option.

The list of all the client Anywhere Proctored exams are displayed in the Available column.

Note	If you do not see an exam in the Available exams list that you expected to see, contact your test publisher to ensure the exam has been published.

2. You may search for a specific exam by typing in any part of either the exam name or exam code.

Note	The list of exams is dynamically filtered as you type in the search field. You may type in any part of the exam name or exam code and all exams matching the text entered will be displayed.

3. Scroll through the list of Available exams in the left column and click the desired exam name.

The exam is moved to the Selected column.

4. Rather than selecting individual exams from the filtered list, you may also click the select all link.

Note

The select all link behaves differently than the All Exams option. The All exams option applies all the client's Anywhere Proctored exams to the Authorization. Use the select all link after filtering the list of exams. For example, filter the list to display all exams for electrical engineering. Then click the Select all link. This takes all the exams that have been filtered and displayed in the Available column and applies them to the Authorization in the Selected column.

5. Continue selecting exams you wish to assign to the authorization.

Remove individual exams from authorizations

1. Scroll through the list of Selected exams in the right column and click the desired exam name you wish to remove from the Authorization.

If you remove all exams from the Selected exams, a message displays reminding you that no exams are selected for the Authorization. The Authorization must be associated with at least one exam.

Assign exam groups to authorizations

Exam groups are used to display exams in groupings or categories defined by the client. For instance, you could put all of your electrical engineering exams in a ProcPacGroup. Then you could assign an authorization to a specific exam group. All exams in the exam group would then be assigned to the authorization. Speak with your program manager if you are interested in setting up exam groups. These ProcPacGroups are set up in Finance Manager by your program manager, then you may apply them to authorizations.

Assign individual exam groups to authorizations

1. Select the Specific exam groups option.

All client exam groups are displayed in the Available column.

Note	If you do not see an exam group in the Available exams list that you expected to see, contact your program manager to ensure the exam group has been configured.

2. You may search for a specific exam group by typing in any part of the exam group name.

Note	The list of exams is dynamically filtered as you type in the search field. You may type in any part of the exam group name, and all exam groups matching the text entered will be displayed.

3. Scroll through the list of Available exam groups in the left column and click the desired exam group name.

The exam group is moved to the Selected column.

4. Rather than selecting individual exam groups from the filtered list, you may also click the select all link.

Note

The select all link behaves differently than the All exams option. The All exams option applies all the client's Anywhere Proctored exams to the Authorization. Use the select all link after filtering the list of exam groups. For example, filter the list to display all exam groups for electrical engineering. Then click the select all link. This takes all the exam groups that have been filtered and displayed in the Available column and applies them to the Authorization in the Selected column.

5. Continue selecting exam groups you wish to assign to the authorization.

Remove individual exam groups from authorizations

1. Scroll through the list of Selected exam groups in the right column and click the desired exam group you wish to remove from the Authorization.

If you remove all exam groups from the Selected exams, a message displays reminding you that no exam groups are selected for the Authorization. The Authorization must be associated with at least one exam group.

Save the authorization

Once you have named the authorization, set the start and end dates, and assigned the exams, you are ready to save the authorization.

1. Click Save.

If any of the required fields are not completed, an error message is displayed at the top of the screen and all required fields will be highlighted in red to indicate they must be completed prior to saving the Authorization.

Upon successful Authorization creation, you are returned to the proctor authorizations screen. A message above the list states that a new Authorization was successfully created.

2. Click the Proctor list button at the bottom of the screen to return to the Search proctors page.

 

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